Ownership Records | StateRecords.org (2023)

What are land registries?

ownership recordsThey are official documents created by private individuals and submitted to local government agencies. These documents provide information about a plot of land or a property built on it. In most cases, a property registry refers to the title deed that is publicly available from the county registry office or a designated custodian of records in the community where the property is located. Interested parties can find title documents at the local custodian office in person, online, or even by submitting a request through the mail. In any case, all applicants must provide the necessary information to facilitate the search and bear the cost of copying.

Are property records public?

Yes, unless the records have been sealed, ownership records are publicly available under state public records laws. This includes deeds, liens, plans and mortgage reports. Interested persons can find the above title documents at the local registry office, district court or town hall, depending on the named custodian. And as technology has improved records management practices, many county registries are now making property records available online for the public to access.

Ownership records are available for public inspection through government agencies or aggregated third party websites. Accessing property records through third-party websites is usually easy and the records are not geographically restricted. However, because the sites are not affiliated with the government and operate independently, the information contained in the logs may vary. Searching parties must provide the following information in order to obtain complete property records:

  • The exact location of the property.
  • Information from the property owner.

What information belongs in the property documents?

The content contained in an ownership record varies by availability and jurisdiction. Ownership records generally relate to the following documents:

  • Deeds and Completion Deeds
  • Mortgage Reports
  • location and loads

propeti squirmsThey are property records that detail the property exchange between the owner and buyer. In most cases, the person whose name appears on the deed as the owner of the property is the actual owner. Individuals acquiring title can expect to see information such as the seller's name, the buyer's name, and the legal description of the property, including the physical address, easements, and property lines.

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Deeds come in a variety of forms, with the most popular being general warranties, grant deeds, deeds of surrender, and special warranties. General Guarantee Deeds allow homeowners to sell a property to a buyer to prove that the current owner lawfully obtained it from the previous owner. On the other hand, a Deed of Grant proves that the current owner of the property has not sold the property to someone else and hands it over to the buyer without legal challenge. Quit Deeds transfers ownership from the original owner to the buyer. However, it offers no guarantees of interest in the property and a buyer who accepts a receipt deed should be wary of future legal problems.

Mortgage ReportsThey are important documents that contain financial details about a property. They show all of the mortgage lenders and borrowers who have interacted with a property. People reviewing mortgage reports can expect to see how much a property was purchased, the date of sale, the mortgage company that funded the purchase, and any outstanding liens on the property.

OrtThey are official maps showing the boundaries of a property in relation to other parts of the property. Plans are very important to landlords, real estate agents, and attorneys as they detail a property's exact location, size, and direct attachments. For example, a map can represent the extent of a piece of land, such as a lake or river. Liens are official documents that prove claims to property due to unpaid child support, civil court judgments, and bankruptcy. If a property has a lien, that lien must be paid in order for the property to be sold. If the lien is not paid before the owner sells the property, the lienholder must first receive payment of the sale proceeds before the owner can receive any remaining funds.

Where to look for public property records?

Ownership records are in the public domain, which means government agencies such as the county registry are charged with maintaining these records. Individuals interested in obtaining public ownership records may visit their local county registry office, local tax assessment office, or county clerk's office. In some cases, the county cadastral or tax authorities may make lists of assets available on the internet, and those interested can find them on the relevant website.

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How to perform a real estate record search

Individuals can search property records in person or online. However, anyone interested in doing a real estate data search should know the following:

  • The exact location of the property: In the United States, title documents are subject to the control of county offices. Therefore, an interested investigator must know the specific county where the property is located.
  • Property Owner Information: Most county offices maintain property registers using the owner's name. Interested parties should know the name of the property owner in order to conduct a successful search.

Official deeds are usually kept by the County Recorder of Deeds. In some cases, however, investigators can find deeds in the county clerk's office.

Once the investigator knows which office has the records, they can come in person to look for ownership records. Some government agencies maintain publicly accessible computers that researchers can consult. Other bureaus maintain physical records that investigators must search to find ownership records. Investigators can search property records themselves or pay an associate to search. However, they may also have to pay to get copies of the records. Title documents are usually notarized and contain numerous details, including reports of outstanding mortgages and liens, statutory liens, and a description of the property, including location and dimensions.

For online research, those interested can visit the website of the local county office, which stores real estate records. Offices typically allow the public to search property records and provide information online about home ownership, market value, and more.

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How to find a property owner using public records

Prospects can find information about a property owner provided they have the information needed to facilitate a search. Relevant information is the name of the city, the street where the object is located and the house number. Armed with this information, the person can contact the county registry office, tax assessment office, or state department. The county registry office has information on the owner of the property. Interested parties can also contact the district clerk's office with this information.

Another way to find the property owner is to search publicly available computers or title books in the clerk's office. These resources are useful when the investigator is trying to determine if there is any litigation regarding ownership of the property. It is possible to do this search online as most county registries have a public property records website.

In addition to going to the registry office, interested parties can also go to the tax office to look for property documents. Since homeowners have to pay tax on their property, the tax office has information on all homeowners. Interested parties can visit the tax office with precise information about a property. The tax office must provide up-to-date information about the owner of the property, even if the property is tax-exempt.

The Department of State is another way to find information about landlords, particularly information about the owner of business-related property. Each state's State Department usually has a website listing companies and their addresses. Interested parties can search these directories for the company and the corresponding addresses. If you search for company names again, the names of the company owners will be displayed.

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What are property documents used for?

Ownership records are documents that create broad public awareness of who owns what property in a community. Without these official records, numerous property disputes over property, easements, and boundary lines would arise. In addition to proof of ownership, ownership records have other uses, including:

  • Land Valuation: Real estate records usually show the last sale price for a property. Buyers and sellers can use this information to determine the current market value of a property.
  • Finding hidden information about a property: People looking to buy a property need to have as much information as possible before investing their money. Property records provide detailed information about a property, including its current condition, any land use restrictions such as easements or easements, or undisclosed liens.
  • Resolving Boundary Disputes - When multiple lots share common boundaries, there can be disagreements as to where one lot's boundary ends and another's begins. With accurate records, owners can verify the exact boundaries of each property and resolve disputes.

How to find property tax documents

Interested persons can find the property tax documents in person or online.wealth tax, or millage fee, is a tax based on the value of a specific property. Local governments collect tax rates in all jurisdictions in the United States, including counties and municipalities.

In order to find property tax records in person, people need to gather all the pertinent information about a property, such as: B. the address and name of the owner and take it to the County Tax Assessor's Office. Applicants may be required to fill out a form or submit a written application. Staff provide the investigator with a copy of tax records, which may be on a ledger or microfiche. The investigator may review records of the property's ownership history and taxes assessed and paid during a period.

To search property tax records online, the investigator must visit the County Tax Assessor's website. If the appraiser has an online database, the investigator can enter the property's address or owner's name into the search bar. Once the database returns the appropriate results, the investigator can review the results of property taxes assessed and paid over a period of time.

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What to do if you can't find ownership records?

There are different types of real estate records. Suppose a searcher is unable to find a particular asset record, e.g. B. a certificate. In this case, they can examine other ownership documents, such as plans or mortgage reports, to clarify who owns the property. Alternatively, an investigator may enlist the services of a real estate attorney to search court records for information about the property.


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